Email Inbox Safety

The worst year on record for network security breaches was 2017 and there are no signs of that trend turning around in 2018. As an easy point of access with an abundance of valuable information, email inboxes are very attractive to cyber-criminals. Since your company's email inbox is the most vulnerable point of attack, it should be considered a high priority in your network security plan.

Did you know that most breaches happen due to poor email security practices? To ensure that your organization is protected, train your employees on email security so that they understand how important security is. By establishing clear rules about email usage and teaching employees the risks of clicking on suspicious links and using unique passwords, they'll know what to do and what not to do.

Steps to an Effective Email Security Strategy

Establishing an email policy is the first step to your email security strategy. Following are some important considerations and best practices for a comprehensive and easy-to-use email security strategy:​

  • Use strong passwords and change them often

  • Use two-step authentication*

  • Hover over links to see if they are legitimate

  • Before clicking, type the link address into another browser

  • Be vigilant about phishing emails

  • Never open unexpected attachments without scanning

  • Ensure that all emails are scanned for viruses and malware

  • Never use public WiFi to access company emails

  • Turn on spam filters

  • Never click the “unsubscribe” link in spam emails

  • Remember that reputable businesses will not ask for sensitive information

*(2-Step verification is usually done by requesting the user’s account password as well as a randomly generated verification sent to a trusted device)

Today, every business uses email for a multitude of communications. But the security of those emails could be easily compromised without the proper strategy in place. With email safe practices, you can rest easy that your network is safer too.
To learn how ProActive Information Management's System Management Services (SMS) can help with email security, contact us at 804-897-8347 or email:

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